PROTECTION OF YOUR PERSONAL DATA

This privacy statement provides information about the processing and the protection of your personal data.

Processing operation: management of Code Week Ambassadors, Leading Teachers and registration of activities on the website
Data Controller: European Commission, Directorate‑General for Communications Networks, Content and Technology, Unit G.2.
Data Processors: GOPA Com. S.A. and EUN Partnership AISBL (European Schoolnet), info@codeweek.eu
Record reference: DPR-EC-02631

Table of Contents

  1. Introduction
  2. Why and how do we process your personal data?
  3. On what legal ground(s) do we process your personal data?
  4. Which personal data do we collect and further process?
  5. How long do we keep your personal data?
  6. How do we protect and safeguard your personal data?
  7. Who has access to your personal data and to whom is it disclosed?
  8. What are your rights and how can you exercise them?
  9. Contact information
  10. Where to find more detailed information?

1. Introduction

The European Commission (hereafter ‘the Commission’) is committed to protecting your personal data and to respecting your privacy. The Commission collects and further processes personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council, of 23 October 2018, on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (repealing Regulation (EC) n° 45/2001).

This privacy statement explains the reason for the processing of your personal data, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer and the European Data Protection Supervisor.

The information in relation to processing of personal data for the management of Code Week Ambassadors, Leading Teachers and registration of activities on the website.

2. Why and how do we process your personal data?

Purpose of the processing operation: The Commission’s Directorate-General for Communications Networks, Content and Technology offer a number of external websites. The technical setup collects and uses your personal information to be able to provide the websites which are physically located outside the Commission controlled hosting infrastructure.

Your personal data will not be used for an automated decision-making including profiling.

3. On what legal ground(s) do we process your personal data?

Lawfulness of the processing operation: Unit G.2 collects, stores and publishes your personal data, because you gave your explicit consent by ticking a box when you signed up to become a Code Week Ambassador, a Leading Teacher or when you applied to register an event on EU Code Week.

4. Which personal data do we collect and further process?

The mandatory personal data collected for Ambassadors and Leading Teachers are:
  • Name;
  • Email address;
  • Password;
  • Picture;
  • Biography;
  • Title;
  • Field of expertise for Leading Teachers.;
When you register an activity, the mandatory personal data collected are:
  • Name of the organisation;
  • Type of organisation;
  • Contact e-mail address.
The provision of this data is mandatory to be a Code Week Ambassador, Leading Teacher or to register an activity on the Code Week website.
In addition, Ambassadors and Leading Teachers can voluntarily provide the following personal data:
  • Social media accounts.
Activity organisers can voluntarily provide the following data:
  • Public contact e-mail address;
  • Organiser’s website;
  • Code Week for All Code.
For activity organisers, please note that the relevant Ambassador for your country or Unit G.2 can use the personal data you provided to register an activity to contact you with regard to said activity.
You provided your personal data on the Code Week Website login page and on the activity registration page.

5. How long do we keep your personal data?

All personal data will be deleted from databases if you withdraw from the initiative or 5 years after the end of the initiative.

6. How do we protect and safeguard your personal data?

All personal data in electronic format (e-mails, documents, databases, uploaded batches of data, etc.) are stored either on the servers of the European Commission or of its contractors. All processing operations are carried out pursuant to the Commission Decision (EU, Euratom) 2017/46, of 10 January 2017, on the security of communication and information systems in the European Commission.

The Commission’s contractors are bound by a specific contractual clause for any processing operations of your data on behalf of the Commission, and by the confidentiality obligations deriving from the transposition of the General Data Protection Regulation in the EU Member States (‘GDPR’ Regulation (EU) 2016/679).

In order to protect your personal data, the Commission has put in place a number of technical and organisational measures. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.

7. Who has access to your personal data and to whom is it disclosed?

All personal data provided by you can be accessed by Commission staff on a “need to know” basis. In addition, access to your personal data is provided to our contractor on a “need to know” basis.

For the purpose of increasing the Code Week Ambassador, Leading Teacher’s or the registered activities’ visibility, all your personal data are published on the following website.

In addition, Unit G.2 might share your share your contact details with any member of the public or stakeholder that would need to contact you with regard to Code Week. For activity organisers, please note that the relevant Ambassador for your country or Unit G.2 can use the personal data you provided to register an activity to contact you with regard to said activity.

8. What are your rights and how can you exercise them?

You have specific rights as a ‘data subject’ under Chapter III (Articles 14-25) of Regulation (EU) 2018/1725, in particular the right to access, rectify or erase your personal data and the right to restrict the processing of your personal data. Where applicable, you also have the right to object to the processing or the right to data portability.

You have consented to providing your personal data to Unit G.2 for the present processing operation. You can withdraw your consent at any time by notifying Unit G.2 at CNECT-G2@ec.europa.eu. The withdrawal will not affect the lawfulness of the processing carried out before you have withdrawn the consent.

You can exercise your rights by contacting the Data Controller, or in case of conflict the Data Protection Officer. If necessary, you can also address the European Data Protection Supervisor. Their contact information is given under Heading 9 below.

Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description (i.e. their Record reference(s) as specified under Heading 10 below) in your request.

9. Contact information

The Data Controller

If you would like to exercise your rights under Regulation (EU) 2018/1725, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller, Unit G.2, European Commission,at CNECT-G2@ec.europa.eu.

The Data Protection Officer (DPO) of the Commission

You may contact the Data Protection Officer (DATA-PROTECTION-OFFICER@ec.europa.eu) with regard to issues related to the processing of your personal data under Regulation (EU) 2018/1725.

The European Data Protection Supervisor (EDPS)

You have the right to have recourse (i.e. you can lodge a complaint) to the European Data Protection Supervisor (edps@edps.europa.eu) if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the Data Controller.

10. Where to find more detailed information?

The Commission Data Protection Officer (DPO) publishes the register of all processing operations on personal data by the Commission, which have been documented and notified to him. You may access the register via the following link: https://ec.europa.eu/dpo-register

This specific processing operation has been included in the DPO’s public register with the following legacy notification reference: DPR-EC-02631 Management of contact points for DG CONNECT policies, programmes and projects.