PROTECTION OF YOUR PERSONAL DATA

Introduction

This privacy statement concerns the collection and publication of personal data, in particular names and contact details as well as photos, on publicly accessible Commission websites such as Codeweek.eu, of persons who serve as contact points for Commission activities (Code Week ambassadors, Educational Ministry Coordinators, Leading Teachers, activity and event organisers and general users of Code Week website) and for that purpose have given their consent to the processing of their personal data

This privacy statement explains the reason for the collection and processing, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you may exercise in relation to your data (the right to access, rectify, block etc.).

The European institutions are committed to protecting and respecting your privacy. As this service/application collects and further processes personal data, Regulation (EC) N°45/20011 and the upcoming equivalent data protection rules for the European institutions and bodies (hereafter the ‘Internal Data Protection Regulation’2 ) are applicable.

Why do we process your data?

Purpose of the processing operation: The European Commission collects and publishes your personal information to facilitate the identification of contact points by stakeholders or project/programme beneficiaries. Offering real persons as contact points is often the best and most efficient way to ensure that interested people can get in contact with Commission services.

  • article 5 (a): processing is necessary for the performance of a task carried out in the public interest, namely the implementation of the EU Code Week as part of the Digital Single Market Strategy. It is therefore lawful under Article 5(a) of Regulation (EC) No 45/2001 and the upcoming Internal Data Protection Regulation.
and/or

  • article 5(d): The data subject has given his/her unambiguous prior-consent (Article 5(d) of Regulation (EC) No 45/2001 and the upcoming Internal Data Protection Regulation). The consent is provided and recorded in a written form.

Which data do we collect and process?

Personal data collected are information which make your identification as an contact point easier and increase your visibility for the public. This includes in particular: title, name, surname, position, professional postal & e-mail addresses, phone number, picture, social media account, biography.

These personal data are provided by you on a voluntary basis, by filling out the application form.

How long do we keep your data?

DG Connect keeps the data for as long as you serve as an contact point. Personal data may be further kept in a data base for contacting you for participating in future activities if you have agreed to this.

All personal data will be deleted from databases 1 year after you have put an end to your functions as an contact point and if you have not given your agreement to be included in the database for future activities.

How do we protect your data?

All data in electronic format (e-mails, documents, uploaded batches of data etc.) are stored either on the servers of the European Commission or of its contractors in line with its decision C(2006)3602 of 16 August 2006 concerning the security of information systems used by the European Commission.

The Commission’s contractors are bound by a specific contractual clause for any processing operations of your data on behalf of the Commission.

Who has access to your data and to whom is it disclosed?

All personal data provided by you can be accessed by the websites’ administrators (Commission staff), as well as by other Commission staff on a need to know basis.

For the purpose of increasing the contact points’ visibility, your personal data are published on the following website: https://codeweek.eu

Your personal data may become part of a database (please see notification DPO-3718) with the purpose of facilitating our future interaction with you as a stakeholder in your areas of interest. If you do not wish to be included in this database, please write to CNECT-STAKEHOLDER-RELATIONS@ec.europa.eu

Your personal data may be used by the European Commission for internal quantitative and qualitative analyses of the stakeholders’ contributions. The results of such analyses may only be published in an anonymised form.

What are your rights and how can you exercise them?

You are entitled to have access to your personal data and to request the deletion, blocking or rectification if the data is inaccurate or incomplete. To do so, please contact the data controller as provided in the contact information below (section 8).

You may lodge a complaint with the European Data Protection Supervisor: http://edps.europa.eu

Contact information

If you have comments or questions, any concerns or a complaint regarding the collection and use of your personal data, please feel free to contact the data controller using the following contact information:

DG CONNECT Unit F4
Building BU25
B-1049 Brussels
Email: info@codeweek.eu

You can find more detailed information in the Register of the Data Protection Officer of the Commission: https://ec.europa.eu/info/about-european-commission/service-standards-and-principles/transparency/data-processing-register_en


1 Regulation (EC) N° 45/2001 (OJ L8 of 12/01/2001).
2 The draft Regulation on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC
http://data.consilium.europa.eu/doc/document/ST-9296-2018-INIT/en/pdf